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How Do You Use a Guard Tour System?

Jul. 11, 2023

A guard tour system is a valuable tool used by security personnel to monitor and record their patrols or inspections. It helps ensure that designated areas are properly patrolled, checks are performed, and security protocols are followed. In this article, we will provide a step-by-step guide on how to effectively use a guard tour system.

Step 1: Familiarize Yourself with the Guard Tour System:

Before using a guard tour system, it's essential to become familiar with the device and its features. Read the user manual provided by the manufacturer and understand how the system works, including its functions, buttons, and display options. Pay attention to any specific instructions or guidelines provided by the manufacturer for optimal use.

Step 2: Prepare the Guard Tour System:

Ensure that the guard tour system is fully charged or has fresh batteries to avoid any interruption during patrols. Make sure the device is properly synchronized or connected to the central control system or software, if applicable. Verify that the system is working correctly and ready for use.

4G GPS Guard Tour System

 4G GPS Guard Tour System

Step 3: Define and Program Checkpoints:

Determine the checkpoints or areas that need to be included in the patrol or inspection route. These checkpoints are specific locations that the security personnel must visit and register during their patrols. Depending on the guard tour system, checkpoints can be predefined using physical markers, such as RFID tags, QR codes, or barcodes, or they can be defined within the software or control system.

If using physical markers, affix them securely at each checkpoint location. Ensure they are easily visible and accessible to the security personnel. If using software-defined checkpoints, make sure they are accurately entered and properly synchronized with the guard tour system.

Step 4: Perform Patrols and Inspections:

When starting a patrol or inspection, activate the guard tour system by following the instructions provided by the manufacturer. Typically, this involves pressing a designated button or scanning the first checkpoint marker using the device's built-in scanner.

Proceed with the patrol, ensuring that you visit each checkpoint in the predefined order. When reaching a checkpoint, activate the guard tour system by scanning or tapping the checkpoint marker, or by following the specific instructions provided by the device. The system will record the date, time, and location of each checkpoint visit.

During the patrol, be observant and vigilant, checking for any irregularities or potential security concerns. Take notes or record any incidents or anomalies as necessary. Follow established protocols for reporting and addressing any issues encountered during the patrol.

 RFID Guard Tour System

 RFID Guard Tour System

Step 5: Upload Data and Generate Reports:

Once the patrol or inspection is completed, upload the data from the guard tour system to the central control system or software. This can be done through a wired connection, wireless synchronization, or by docking the device to a designated docking station.

Verify that the data transfer is successful and check for any errors or discrepancies. Review the patrol logs or inspection reports generated by the guard tour system. These reports provide a detailed record of the patrol activities, including the date, time, and duration of each checkpoint visit.

Step 6: Analyze and Act on the Data:

Analyze the patrol data and reports to identify patterns, trends, or any areas that require attention or improvement. This analysis can help identify potential security gaps, areas of high activity, or areas with recurring incidents. Use this information to enhance security protocols, adjust patrol routes if necessary, or address any issues that arise.

Step 7: Maintain and Update the System:

Regularly maintain and update the guard tour system to ensure optimal performance. This may involve cleaning the device, updating software or firmware, replacing batteries or charging the device, and testing functionality.

Stay informed about any updates or new features released by the manufacturer and incorporate them into your system as needed. Regular maintenance and updates help keep the guard tour system in good working condition and ensure its effectiveness over time.


A guard tour system is a valuable tool for security personnel to monitor and record their patrols or inspections. By following the step-by-step guide outlined in this article, you can effectively use a guard tour system to enhance security measures, ensure proper patrols, and maintain a detailed record of activities. Consistent and diligent use of a guard tour system contributes to a safer and more secure environment.

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